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Stand Alone Bookings Terms and Conditions

All terms and conditions in Event Hire & External Speakers Policy apply in addition to the below.

The Muath Trust reserves the right to amend these rules and conditions, and also to make any additional rules and conditions as necessary taking into account the requirements of the venues. For the purposes of these conditions the ‘Hirer’ will mean an individual hirer or, where the hirer is an organisation, the authorised representative.

  1. GENERAL CONDITIONS

 

  • Confirmation: A booking is not confirmed until:
  • ‘One off ‘– booking form has been completed, submitted and payment has been taken.
  • Block / regular – booking form has been completed, submitted and confirmation received.
  • Scale of Charges: For a full set of our hire charges please refer to your personalised booking quote.

 

  • 3 Cancellations:
  • Full refunds will be given for functions cancelled with a minimum of 21 days’ notice.
  • Cancellations under 21 days and no less than 7 days’ notice will receive a 50% part refund of the hall charge.
  • Full hire charge will be payable if organisers give less than 7 days’ notice to cancel the event or do not turn up for the intended let on the day.
  • The Muath Trust reserves the right to cancel any booking at its absolute discretion. In the event of a cancellation, no liability will be accepted for any loss incurred and no compensation will be payable to the hirer or any other person in respect of such cancellation.
    • Hirers Liability Insurance:
      • The Hirer must ensure that when professional or specialist coaching is provided for the activities relating to the hire, those individuals are suitably trained and qualified.
      • The Muath Trust will not be liable for the death of or injury to any person attending the activity which is the subject of the hire or any losses, claims, demands, actions, proceedings, damages, expenses or other liability incurred by the hirer except where any of the above is due solely to the negligence of the Muath Trust, their servants or agents.
      • The Muath Trust will not under any circumstances accept responsibility or liability in respect of any damage to or loss of any goods, articles or property of any kind brought into or left at the premises either by the hirer or by any other person.

 

  • The following are strictly prohibited on TMT premises.
  • Alcoholic drinks
  • Pork produces
  • Qat
  • Smoking (permitted in designated areas outside of the building)

During an event, it is the organiser who is responsible for ensuring those attending do not allow any of the above to take place. TMT Staff can issue a £100 fine to the organiser committing the offence.

  • Any music played must be of a reasonable nature.
  • Child Protection

All clubs and organizations must ensure that the following controls and procedures are in place: Vetting arrangements, for any adult working/helping or supervising activities with young people under the age of 18. In addition to this coaches and volunteers are required to have a qualification appropriate to the level they coach. The Muath Trust reserve the right to carry out spot checks of any individual or organisation to ensure they have the appropriate processes in place.

 

  • Booking Times

You will be able to access the hall 30 minutes prior to your hire time and the hall must be vacated and returned to its original condition 30 minutes after the end of the hire period. If additional time is required, this must be included within your hire time. It is essential that these conditions are followed to ensure other bookings are not impacted upon.

 

  • Candles/Smoke Machines: Please note we do not allow the use of candles or smoke machines. Our fire alarm systems are very sensitive and naked flames are strictly prohibited.

 

  1. HIRER RESPONSIBILITY

 

  • The Muath Trust operate on a self-management model and hence the hirer is responsible for all aspects of the booking, including:
    • Health and Safety: Organisers of the let should acquaint themselves with the position of fire points, emergency exit doors, light switches and access to a telephone.
    • To arrange for suitable first aid facilities/personnel throughout the duration of the event, where appropriate.
    • With any let involving the sale of goods, the applicant is responsible for ensuring the correct license, if any, is obtained.
    • To leave the venue in a considerable state

 

  • The Hirer must ensure that appropriate levels of supervision are provided for the activities relating to the hire, including control of vehicles, equipment spectators, competitors and officials. The Hirer shall provide on request, details of any individual providing supervision and where a hire involves children or vulnerable individuals, the Muath Trust may require the hirer to provide satisfactory evidence of “Disclosure” checks having taken place.

 

  • The Hirer must ensure that when professional or specialist coaching is provided for the activities relating to the hire, those individuals are suitably trained and qualified. The Hirer shall provide on request, details of any individual providing coaching including copies of certificates of qualification.

 

  1. RECOVERABLE CASH DEPOSIT

 

  • All Wedding and Party functions will require a cash deposit of £100 payable upon booking. The applicant will be held responsible for any damage to the room/hall, furniture or fittings and any property lost as a direct result of the event taking place and will be required to meet the cost of reparation in full. Any damage which is not disclosed could result in the retention of some, or all, of the recoverable deposit.

 

  • After 7 working days your deposit will be available for collection, provided no additional costs have been incurred